List of GPUS Delegation Duties (includes all roles and subcommittees)
Last updated 6/21/06 by N. Pratini
These should not all be *Co_Chair* duties! The purpose of listing these is so other delegates can take one or a few tasks upon themselves!
- Schedule teleconferences (usually monthly)
- Schedule special meetings: Plenaries, Annual GPUS meetings, retreats
- Solicit and compile agenda items; circulate draft agenda
- Facilitate teleconferences and meetings
- Monitor posting of draft and final minutes to listserve
- Webpage updates: minutes, rosters, proposals, upcoming votes, etc. (ÒWebpage NannyÓ position)
- Liaison with GPUS committees Ð keep track of memberships, etc.
- Track start and end dates (and participation?) of DelÕs and AltÕs? (ÒTrackerÓ position?)
- Prepare annual workplan and budget
- Liaison with GPCA CC and other Committee Co-chairs (usually by participation on listserves)
- Prepare periodic reports of delegation activity (for webpage, Plenaries, etc.)
- Send out vote reminders; assign Alternates to vote as needed; keep Alternates involved (ÒVote NannyÓ and ÒAlternate NannyÓ positions?)
- Prepare and distribute periodic announcements of vacancies on delegation and committees, actively recruit members from underrepresented groups (Recruitment subcommittee)
- Prepare and present delegation proposals to GPCA Plenaries; prepare candidate bios and request election team and agenda time for delegation elections.
- Provide orientation for new delegates; sign them up on voting page and listserves (ÒNewbie MentorÓ position?)
- Track bylaws changes needed; periodically prepare amendments for delegation and GA approval (ÒBylaws CommitteeÓ)
- Keep this list updated and use to help train new Co-Chairs!
- Additional duties related to Annual Meetings:
- Coordinate site logistics Ð hospitality suite, meeting rooms, carpooling, etc.
- Advertise and coordinate financial assistance as needed
- Monitor delegate attendance and coordinate decision-making and voting system
Additional duties related to Nominating Conventions:
- Same list as above for Annual Meetings, plus:
- Coordinate (with CC and Recruitment Comm.) statewide delegate recruitment Ð announcements, outreach, etc.
- Coordinate (with CC and PlenPLanComm) the GPCA Nominating Convention
- Coordinate training and orientation of delegates
- Coordinate (with SoS Liaison) the selection of Presidential Electors