Expectations of Participation for GPUS National Committee CA Delegates
(Approved by consensus at March 2005 GPUS delegation teleconference)
(To be given to all new and prospective Delegates and Alternates)
Background: The goal of this proposal is to construct an agreed-upon set of guidelines for delegate and alternate responsibilities and expectations. ĘThis is so potential new Delegates and Alternates can decide if they're up to the task and which role would fit them best.
Purpose: So that Delegates and Alternates are aware of their duties and responsibilities, accept their delegation seats with this knowledge, and aim toward fulfilling these standards during their term(s) of office. Also so that the GA or the delegation can make informed decisions at elections and to the assist the co-chairs in deciding whether to initiate outreach, follow-up actions or at last resort, recall proceedings.
In recognition of Delegates' individual contributions and personal responsibilities, including work on other national committees, the Co-Coordinators and the Delegation may use flexibility and discretion with the following guidelines to enforce appropriate participation and fulfillment of duties. If requested, Co-Coordinators may grant Delegates and Alternates a leave of absence for a short period of time (not to exceed 6 months).
1) Discussion of Proposals:
All Delegation Members will participate in Voting Discussion periods and Proposals by subscribing to the GPUS-COO Voting Listserve (natlcomvotes@green.gpus.org) and the GPUS-CA Delegates Listserve (gpus-del@cagreens.org), and by engaging in relevant discussion on these lists. At minimum: Delegates must subscribe to these two lists.
2) Voting:
Expectation: Delegates will vote 100% of the time. At Minimum: Delegates should participate 90% of the time by voting or proxy their vote to the Co-Coordinator or Vote Manager for assignment, or by an Alternate Voting Rule adopted by the Delegation. Alternates will be given the opportunity to vote at least once a year as directed by the Co-Coordinators.
3) Monthly Teleconferences:
Expectation: Delegates will participate in monthly teleconferences when scheduled by Co-Coordinators. At Minimum: Delegates should participate 75% of the time by attending teleconferences and/or notice the delegation of all expected absences. Notice will constitute an excused absence. Alternates should attend at least three teleconferences a year.
4) Delegation Meetings (in-person) at Plenaries:
Expectation: Delegates will attend all delegation meetings at GPCA plenaries. At Minimum: Delegates should attend one plenary per year and/or notice the delegation of expected absences at Plenary Meetings.
5) GPUS Coordinating Committee Annual National Meetings:
Expectation: Delegates will attend Annual GPUS Meetings. At Minimum: Delegates should attend one ANMs per two year term, and/or notice the delegation of expected absences at Annual National Meetings. Alternates should try to attend 1 meeting per two year term
6) National Committee Membership:
Expectation: Delegates will be an active member of at least one National Committee, Caucus, Steering Committee, Organizing Committee, and/or GPCA Working Group or Committee, within three months of election to the Delegation. Co-Coordinators may be exempt from other Committee participation. At Minimum: Delegates and Alternates should be Observers on at least one GPUS Committee
Resources:
1) GPCA Bylaws.Article 11. Delegates to the Green Party of the United States (Passed June 2004).
Excerpts:
11-1.3 Responsibilities/Expectations
11-1.3a Representing GPCA to the GPUS
GPCA delegates to the GPUS are expected to take part in the discussion of proposals before the GPUS CC and to vote on those proposals. They are expected to participate in monthly teleconferences and encouraged to attend delegation meetings at State Plenaries. They are expected to attend GPUS Coordinating Council (Annual) physical meetings. They are encouraged to participate in GPUS committees. They are responsible to the GPCA General Assembly and the GPCA Coordinating Committee (GPCA CC). Alternate Delegates are encouraged to participate in all meetings, teleconferences, and votes, and to serve on GPUS committees.
11-2.4 Resignations/Removals.
The GPCA CC may remove a delegate by consensus or an 80% vote. The only reasons for removal are failing to perform the duties of a delegate and malfeasance. Since delegates may ask alternates to vote for them, or a Coordinator to find an alternate to vote for them, failure to vote is not in itself failure to perform one's duty. When delegates habitually fail to perform their duties, the Co-coordinators of the delegation will discuss the situation with those delegates. If the situation continues or recurs without the delegates resigning, the Co-coordinators will cause it to be discussed in a meeting of the entire delegation, which will decide whether to ask for resignations or turn over the matter to the GPCA CC.
11-3 Alternate Delegates.
Alternates shall be elected equal in number to the number of delegates (currently 13). Alternates may vote for delegates when delegates are unable to vote. Alternates vote when asked by a specific delegate to substitute, or when asked by the Co-coordinators. Alternates always have a voice and are encouraged to join GPUS committees.
2) Current job description on NC website (need standard password):